There are currently two jobs open at Hixson UMC. Church Administrator and Financial Coordinator. Please scroll below for job descriptions.


Hixson UMC Church Administrator

To apply, submit your resume and cover letter to MissyHUMC@gmail.com.

Position Details

The Church Administrator is a vital leadership role responsible for managing the business affairs and human resources of Hixson United Methodist Church (HUMC). This person works in partnership with the Senior Pastor to ensure that the church's operations are conducted ethically, efficiently, and in a Christian manner. The Administrator oversees the day-to-day business functions and provides leadership to the administrative staff.

  • Hours: Full-time, Salaried, Primarily In-person with some flexibility
  • Reports to: Senior Pastor

Key Responsibilities

1. Executive Administration & Strategic Partnership

  • Serve as a primary advisor to the Senior Pastor on all matters regarding church administration.
  • Implement and oversee HUMC's daily business operations to ensure alignment with the church’s mission and values.
  • Act as a bridge between the pastoral leadership and the lay administrative committees.

2. Business and Financial Oversight

  • Conduct all church business affairs with a high degree of integrity and professionalism.
  • Oversee budgeting and financial reporting of church resources in coordination with the Finance Committee. 
  • Manage the Financial Coordinator position and have a working understanding of their duties in the event of their absence due to illness or vacation.
  • Manage vendor relationships, contracts, and insurance requirements for the facility and serve as the church's purchasing agent.

3. Staff Leadership & Support

  • Provide direct leadership and supervision to administrative employees.
  • Foster a collaborative, supportive, and Christ-centered work environment.
  • Coordinate office workflows and ensure administrative staff have the tools and direction needed to succeed.
  • Direct all HR functions for HUMC support staff, ensuring the fair and consistent application of HUMC personnel policies, annual performance evaluations, and disciplinary recommendations.
  • Handle HR duties related to employee setup and exit paperwork for HPUMP, CDC, and PDO childcares as well as HUMC employees.
  • Oversee HR compliance by managing mandatory background checks and maintaining secure records for all employees and volunteers serving in children’s ministries.

4. Operations & Facility Management

  • Liaise with the Trustee Committee regarding any church maintenance needs.
  • Supervise the maintenance and usage of the church campus and equipment.
  • Ensure that church policies and procedures are documented, updated, and followed consistently.
  • Manage the church’s database, communications systems, and general record-keeping.
  • Responsible for developing and implementing secure records management policies and procedures.

Qualifications & Competencies

  • Spiritual Alignment: A commitment to the Christian faith and a desire to serve the mission of the United Methodist Church.
  • Education: Bachelor’s degree in a related field or equivalent work experience that develops the skills required for the responsibilities of the position. Five years of experience in a related position.
  • Professional Integrity: Demonstrated ability to handle confidential information and conduct business with impeccable ethical standards.
  • Leadership Experience: Proven track record in office management, business administration, or a similar leadership role (non-profit or church experience preferred).
  • Communication: Strong interpersonal skills with the ability to lead a diverse team and communicate effectively with congregants, staff, and external partners.
  • Problem Solving Skills: Ability to identify and analyze problems and make recommendations to the Senior Pastor, Trustees, Finance Team, or other appropriate persons as to how to resolve.

Technical Proficiency

Skilled in financial software, Microsoft Office Suite, and church management systems such as ACS and Planning Center. Ability to adapt and learn new software as needed.

Hixson UMC - Financial Coordinator

To apply, submit your resume and cover letter to MissyHUMC@gmail.com.

Position Details

Work under the direction of the Church Administrator and Church Treasurer to provide the following financial duties for HUMC: accounts payable, financial accounting, payroll, and maintaining contact With the Holston Foundation, financial records such as file invoices and purchases, contributions, general ledger, etc., analyze financial statements and monitor cash flow, work with bankers on refinancing and other issues, prepare records for auditors and interact with auditors, maintain records for “Five Star” church status, maintain revenue and expense for capital campaign, maintain financial accounting for the Child Development Center, and assist with any other financial duties as requested by the Church Treasurer or the Church Administrator.

  • Hours: 16 - 20 hours weekly, 1099 status, Approximately 50% at church/50% remote
  • Reports to: Church Administrator 
  • Collaborates with: Church Treasurer & Finance Chair

NOTE - A workflow example is available for further explanation of weekly/monthly activities - WORKFLOW HERE

Key Responsibilities


Accounts Payable

  • Maintain vendor list. (Active external vendors total around 100. In addition, there are internal vendors, e.g. reimbursement for supplies, active special events, etc.).
  • Verify invoice data and purchase orders for over 150 checks per month. 
  • Maintain standing purchase orders.
  • In addition to the VISA statement, fairly large invoices are issued by accounts at Home Depot, SAMS, Lifeway, Cokesbury, and others.
  • Enter VISA (and other large accounts) charges into the accounting system.
  • Record automatic drafts in the HUMC accounting system.
  • Make payment to Holston Conference (a spreadsheet now required by the Conference must be updated weekly). In addition, there are activities related to the Chattanooga District.


Financial Accounting

  • Make weekly entries to the general ledger (a fairly substantial number of entries are required each week).
  • Reconcile bank statement (there are over 200 checks per month, over 12 deposits per month, over 30 deposits by VANCO, and numerous automatic drafts). HUMC has developed an effective system for this reconciliation, but it is time-consuming.
  • Close the month, quarter, and year. (Annual closing done with Treasurer.)
  • Generate financial statements monthly.
  • Post financial statements in various places.
  • Enter a new budget each year.
  • Make balance sheet entries relative to Holston Foundation accounts, acquisition of assets, payment of loans, etc.


Payroll

  • Preparation of payroll data for:
  • Regular HUMC employees
  • Child Development Center staff
  • Highland Plaza Preschool
  • Nursery workers
  • Parents Day Out workers
  • Verification of data with respect to:
  • Salary, withholding, and housing resolutions
  • Pensions (A spreadsheet is maintained)
  • Medical Insurance Premiums (A spreadsheet is maintained)
  • Cell telephone reimbursements
  • Preparation of data for any changes during the year requested by staff relative to payroll.
  • Maintenance of a “Total Salary and Benefits” spreadsheet that identifies the total compensation of each employee. The data in this spreadsheet must be reconciled with the operating budget - in collaboration with the Church Treasurer.
  • Develop and maintain Flexible Spending Accounts (Medical Reimbursement, Dependent Care Reimbursement, and Accountable Expense Reimbursement). In addition, one must stay current with changes in the laws governing these accounts.
  • Use of the ACS Payroll module to generate and deposit the payroll checks for all staff listed in (a) above. In addition, the Payroll module will be used to generate all payroll-related reports, including, but not limited to, W-2s and Quarterly and Annual Reports submitted to the Federal and State Governments.  
  • Payment of Payroll Taxes.


Maintain Contract With Hoston Foundation

  • Maintain contact with the Holston Foundation (Hixson UMC has 6 funds totaling approximately $750,000 with the Holston Foundation.
  • Maintain and analyze quarterly reports from the Foundation, and make entries regarding these funds into the HUMC accounting system.
  • In addition, quarterly reports on the Foundation's performance are prepared and sent to selected donors.


Records

  • File invoices and purchase orders weekly.
  • Maintain files for Contributions, General Ledger, Electronic Deposits and Invoices, Payroll, Bank Journal, Balance Sheet, and other financial statements - some in collaboration with the Church Treasurer.
  • Annually, past year records must be prepared for storage, and files must be set up for each new year. 


Financial Statements, Cash Flow, Refinancing, Auditors, and “Five Star” Church Status:

  • Analyze financial statements and monitor cash flow - in collaboration with the Church Treasurer.
  • Work with bankers on refinancing and other issues - in collaboration with the Church Treasurer.
  • Prepare records for auditors and interact with auditors - in collaboration with the Church Treasurer.
  • Maintain records for “Five Star” Church status - in collaboration with the Church Treasurer.
  • Prepare and submit an annual report to the Holston Conference relative to assets and liabilities, revenue and expense data, and specific data relative to sources of revenue - in collaboration with the Church Treasurer.
  • Maintain revenue and expenses for any Capital Campaigns or other special campaigns.


Financial Accounting for Child Development Center

  • Generate projected annual budget - in collaboration with the Church Treasurer.
  • Analyze enrollment, revenue, and expense data - in collaboration with the Church Administrator.


Qualifications & Competencies

  • Demonstrate an active and maturing relationship with our Lord Jesus Christ.
  • Bachelor’s Degree in a related field preferred. High school diploma or equivalent acceptable.
  • Knowledge of general accounting principles. Two or more years of related accounting and payroll experience preferred.
  • Ability to gather and collect financial data and information, verify whether it has been accurately entered into the system, monitor, and retrieve financial details whenever there is a need.
  • Strong organizational skills and ability to multitask.
  • Ability to establish and maintain effective working relationships with HUMC staff, congregation, and community.
  • Ability to use a variety of technology tools and programs, and become proficient in the church’s accounting software.
  • Ability to communicate clearly and effectively verbally and in writing.